Why Your Business Should Consider Automating Your HR Processes
The advancement of technology has led to many available resources for businesses to use today. One of these includes automation technologies, which allow certain processes to run on their own. We discussed that opting for automation allows businesses to reduce the chances of mistakes, increase productivity, and establish authority.
One part of your business that can especially benefit from these functions is HR. This is because the pandemic was a catalyst for HR reinvention. There are many manual and redundant HR processes that urgently need updating, and the pandemic made the need for such reinvigoration more apparent.
For instance, hiring and onboarding processes needed to be adapted for virtual workplaces. Following the Great Resignation, businesses also turned to automation to upskill and reskill employees instead of replacing them. Even today, automation can help with this and other HR processes. More on this below.
It streamlines onboarding
Onboarding involves a long process of collecting documents, sending reminders, and attending to new employees’ concerns. Although necessary, these tasks make the process arduous and time-consuming. Automation can assist you by disseminating and retrieving online forms for streamlined document collection. This also prevents any manual errors from occurring in collecting information from new hires. Meanwhile, automation in the form of HR chatbots can replicate the work of HR employees. These can be used to give out reminders and answer questions, saving time for both HR employees and new hires. Sapling is one example of a software that is perfect for onboarding multiple candidates, as it allows you to create workflows and assign tasks to each person.
It makes recruitment procedures more efficient
Recruiting employees is another tedious process because of the need to look through multiple applications, choose the best-fitting candidates, and interview each qualified person. Automation can help cut the hiring process in a number of ways. AI solutions can run through resumes and applications and objectively come up with a shortlist. This is especially helpful for organizations that need immediate staffing, but still want to get quality hires. Automation is meant to support and not replace HR here: it gives them more time to conduct interviews and hire talent more effectively. One recruitment automation software that does all this is Manatal.
It reduces errors in payroll management
Managing payroll can be challenging, whether it be because of the number of employees in an organization, their different salaries, or the necessary tax deductions. Fortunately, calculating payroll is easier with automation. You only need to input information such as an employee’s salary and percentage tax, and the program will do the rest. This prevents any human error from occurring and allows you to distribute salaries without delay. PayFit is one such software that enables you to do this.
It easily handles leave requests and approvals
Monitoring leave schedules and vacation notices can become confusing when you manage many employees. It can be even more challenging to keep track of employees who ask you which days are considered holidays and how many leaves they’ve already used up. Leave management software helps you create and display time-off rules and holidays for employees to refer to. It also allows employees to set leaves and automatically schedule them in a calendar for easy monitoring, removing the need for manual data entry. Sparrow is one example of such software that also offers features for paperwork administration and payroll estimations for paid and unpaid leaves.
Automating your HR processes can enable you and your HR employees to more effectively handle tasks that need more attention. The above benefits it provides only shows it’s a must for businesses today.